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Interlibrary Loan (ILL)

A guide to interlibrary loan at Middlbeury Libraries

Subject Specialist

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Rachel Manning
Davis Family Library 250j

Current Students, Faculty, and Staff

Any student currently enrolled in Middlebury College has access to a large and effective resource in the Interlibrary Loan (ILL) Department. College faculty and staff also may use ILL resources.

To begin using our Interlibrary Loan Database, called ILLiad (which maintains your personal information, and the information about requests placed in your name), you must first be a registered and enrolled student of Middlebury College.  We reserve the right to review your current status, and to cancel requests at any time if/when placed by ineligible patrons.

  • To register in ILLiad, follow this link to our ILLiad registration page: go/ill . Use the first half of your e-mail (everything before the @ symbol) as your username, and your full e-mail password as your ILLiad password.  If you have not previously registered you will need to fill out the New User Registration form with your personal and contact information.
  • Click "Submit Information" at the bottom of the form to create your ILLiad account. 
  • To change existing information in your ILLiad account, use the Profile drop-down menu - 'Update Profile' menu option to update your information. Profile Menu image
    Here you can change your Major or Department, your chosen Delivery Site, and even your contact information. 

How to Set up a Proxy ILLiad Account. (Midd. Faculty only)

Create a faculty proxy ILLiad Account here:

  • Read through the information; at the bottom of the First Time User Registration web page click on the "First Time Users Click Here" button.
  • Enter relevant faculty member information.
  • Choose a unique username. NOTE - Do not use your ILLiad user name, instead create a new user name that starts with the word proxy (ex. proxy-jdoe, or proxy_gsmith)
  • Choose as unique password. DO NOT use your regular network password!
  • Click the "Submit Information" button at the bottom of the page.

Now you can give the account information (username and password) to research assistants, teaching assistants, or dept. coordinators so they may place ILL orders on your behalf. The faculty member is responsible for all ILL orders made with their proxy ILLiad accounts. In order for those individuals to check out ILL items or other library materials on your behalf, you must authorize a Proxy Borrowing Card for them. Each faculty member only needs to create one proxy ILLiad account.

Off Campus ILL

Students off-campus may place requests through ILL for photocopied (Articles) materials; off-campus patrons may also use ILLiad to request scans of materials owned by Middlebury. Select the Delivery Site of  "Off-Campus - MiddRemote."

  • If you already have an ILLiad Account, login and change your Delivery Site status to indicate you are an off-campus patron. This is done by clicking on "Edit My Contact Information" in the Tools section of the ILLiad Menu. At the Change Personal Information page, switch your Delivery Site to "Off-Campus - MiddRemote." Using this Delivery Site you can request articles only, but we will scan Middlebury owned materials for electronic delivery in ILLiad.
  • Once you have an ILLiad account you may place requests immediately, using the ILLiad online forms or while you are using any of the Middlebury Databases. The links differ across our collections of databases, but look for something like:  

Continuing Bread Loaf or Doctor of Modern Language Students

Students not currently on campus may use ILL for Article requests only. We also provide articles from the Middlebury Library Collections to students studying around the world. Requested articles are scanned and delivered to the ILLiad website, where a patron from anywhere in the world can access it by downloading or printing it (from Adobe Acrobat).

For ease of access to article databases off-campus, the Library has implemented EZ Proxy. Using this feature will allow you to access resources without changing your browser settings.

For complete details concerning off campus access please refer our Off Campus Access page.


In Person Library Privileges at Other Libraries or Institutions

As a Middlebury Library patron you may borrow from other libraries in person in the following circumstances:

  • All Middlebury ILL eligible patrons, students, faculty, and staff may walk into any of the NExpress partner libraries and check out the same materials that would circulate through ILL.
  • Middlebury students, and all Middlebury residents may sign up for a free Ilsley Public Library Card for direct access to Ilsley’s collection of popular fiction, non-fiction, young adult, children’s books, audio-books, videos, genealogy and local history materials.  You can apply for a card in person at the Ilsley Public Library, 75 Main Street, in Middlebury.
  • Middlebury Faculty may sign up for the Vermont Consortium of Academic Library (VCAL’s) Faculty Reciprocal Borrowing Program by filling out online and printing the online authorization form  print and bringing the completed form to the Davis Family Library Circ. Desk to apply for a VCAL Faculty Borrowing Card.  Cards are issued during weekday "office" hours at the Davis Family Library.  See VCAL for more information and a list of participating Vermont Academic libraries.